Submitting via email

Send contracts from your inbox without signing in to the portal. Arceus acknowledges receipt and creates a contract record automatically.

If you submit by email, estimate, clarification, and delivery notifications arrive by email and the portal, the same as portal submissions.

See Submitting a contract for the other submit paths.

Before you start

Your sender email must be on the authorized list for your Arceus account. Contact your account team to add or remove authorized addresses.

Which address to use

Address	When to use
Your personal intake alias (for example acme@arceus.legal)	Preferred. Shows your company name in the To field
contracts@arceus.legal	Shared fallback if you have not set a personal alias

Manage personal aliases on Profile under Intake addresses (up to five per account).

How to submit

1. Compose a new email from an authorized address.
2. Send to your personal intake alias or contracts@arceus.legal.
3. Attach your contract as a .docx file.
4. Write a few sentences in the email body with deal context.
5. Send.

The email body is stored as context for your reviewer. Plain language is fine.

Example emails

NDA from a prospect:

Subject: NDA review — Nova Systems demo

Hi team,

Attached is an NDA from Nova Systems. We have a product demo on Tuesday and they
won't walk us through their use case until we sign. Can you let us know if this is
okay to sign as-is or what we should push back on?

Thanks,
Alex

Vendor order form:

Subject: Datadog order form

Attached is the order form for our Datadog upgrade (~$40k/year). We're buying.
Anything we should negotiate before I sign?

Thanks,
Jordan

Customer MSA:

Subject: FinCo MSA — need review this week

Customer sent their MSA for a $200k deal. First time on their paper. We need to
close this quarter. Flag anything that would stop us from signing.

Thanks,
Sam

File requirements

Requirement	Detail
Format	.docx (Microsoft Word) only
Attachments	One or more .docx files per email

PDFs are not accepted. Multiple attachments may create separate contracts. Say in the body which files matter most if you send several at once.

What happens after you submit

Received → Estimate Approval → Assigned → Reviewing → Ready

Track status on the portal or wait for email at each milestone.

When your estimate is ready

Arceus emails a link to the contract page. Approve or Deny there or from the email link. See Approving an estimate.

Clarifications during review

Reply to the Arceus email thread. Example:

We're fine with their standard payment terms. We can't agree to exclusivity in this market.

When your review is ready

You receive a Your contract review is ready email with the redlined .docx attached. See Receiving your review.

Unauthorized sender

If your email is not authorized, our team will follow up. Contact your account team to update authorized emails before resubmitting.

Tips

• Put context in the email body, not only in the attachment filename.
• Include counterparty name, what the deal is for, and your deadline.
• Use your personal intake alias when you have one.

Need help?

Reply to any Arceus email or contact your account lead directly.